Facility Management & Event Rentals Marketing Support (approximately 2/3 of the responsibilities)

• Respond to all hall event rental inquiries professionally, empathetically, and gracefully.
• Manage and organize the hall event rental calendar, and coordinate with church activity calendar.
• Qualify prospective church hall rental leads to ensure they meet rental contractual guidelines.
• Execute the church’s standard contract for each customer consistent with event rental requirements and costs. Ensure payments, collections and settlement pre and post event.
• Research target market segments to discern customer requirements, emerging markets and help the management committee develop strategies to convert our marketing plan.
• Gather information to identify and create a comprehensive database of preferred providers and vendors for special events (e.g. event planners, coordinators, caterers, servers, cleaning crew, etc.).
• Maintain regular communications with event providers (event planners, coordinators, caterers) to stay current with market conditions and to: Promote our facility and analyze the effectiveness of our promotions.
• Prepare and maintain appropriate follow-up communications with prospective customers.
• Assist in developing, managing and maintaining website, social media posts, and other Internet presence.
• Coordinate special promotional activities such as “Open House” and community charitable functions.
• Oversee the expense and revenue associated with each event, and develop monthly spreadsheet reports for the management committee.

Office Management (approximately 1/3 of the responsibilities)

• Respond to phone inquiries and walk-in guests with professionalism, warmth, and sincerity.
• Manage the church office (i.e., supply and equipment needs, files, phones, mail, etc.). Also, oversee its buildings and equipments are properly maintained.
• Maintain and update the church contact database.
• Provide administrative and logistical support to the pastor (and parish council) as needed.
• Post entries and transactions into the church QuickBooks system. Generate QuickBooks monthly financial reports, and pay invoices of general contractors and providers.
• Produce weekly church bulletins; occasionally draft announcements, and support the production of an annual report.
• Prepare quarterly activity report to the Management Committee.

Qualifications
Knowledge, Skills and Abilities

• Strong organizational skills, along with ability to independently plan and multi-task.
• Excellent verbal and written communication skills (with management, customers and vendors).
• Effective interpersonal skills and ability to work with diverse groups in a professional, approachable, and positive manner.
• Demonstrated knowledge of general sales, marketing and customer service.
• Computer literate and proficient in Microsoft: Word, Excel, Power point, Adobe PhotoShop or comparable design software.
• Proficiency in Social Media, content creation and online research.
• Strong analytical skills and process oriented.
• Team player with a collaborative personality, but able to work independently.

Desired Background, Education and Experience

• Associate’s or Bachelor’s degree in Business, Marketing , Design, Communications, or related field.
• Basic knowledge of QuickBooks is a plus.
• Strong understanding of market dynamics and customer requirements.
• Experience in sales, marketing, event industry or customer service is preferred.
• Ability to implement effective marketing tactics in a non-profit environment.

Job Type: Full-time

Salary: $30,000.00 /year

Job Location: Pinellas Park, FL

Qualified applicants should send resume with a cover letter to marketing@sthagopfl.org. No phone calls please